Cleaner Data, Better Decisions

Spares

What we do

We combine intelligent tooling with real-world consulting to clean your data, streamline your spare parts strategy, and reduce costly downtime. With our Spares Management service, we apply data rationalisation to help: Flag inconsistent, duplicated, and incomplete data, Map items to equipment and maintenance needs and Highlight critical gaps impacting reliability and working capital.

We don’t stop there. We work closely with you to turn confusion into clarity and action. We ensure your spare parts strategy is built for long-term success.

How it Works

With Spares, Sustech, brings a proven five-step approach to every engagement:

  1. Start with the Data
    We clean, classify, and link it to your asset register.

  2. Review Your BoMs
    We identify gaps, validate accuracy, and align to real-world maintenance needs.

  3. Assess Criticality
    We prioritise the spares that truly matter to your operations.

  4. Configure the Software
    Tailored to your plant, your people, and your process — not off-the-shelf.

  5. Train Your Team
    So the system works long after we’ve stepped out.

The Result?    Lean, clean inventory.

Less downtime.

Better decisions.

Why Spares Matters

In any operational plant, having the right spares at the right time can make all the difference. Spares minimises unplanned downtime, enables fast maintenance, and protects against production and financial loss.

At Sustech, we embed Spares management into your overall asset management strategy to deliver: optimised inventory levels, precise procurement processes, streamlined plant operations. We help you optimise spare holdings so your investment is working for you. We help you maximise your ROI without increasing risk.

We handle Spares, You drive the business

Can Spares help you?

⚙️You rely on legacy systems or spreadsheets to manage inventory.

⚙️You’re drowning in spares

⚙️You struggle with duplicate detection and gap identification

⚙️Your team wastes hours searching for the right part or BOM.

⚙️You’ve experienced downtime due to unavailable or incorrect spares.

⚙️There’s no clear strategy behind what spares you hold.

⚙️You don’t know which spares are critical vs. non-essential.

⚙️You're preparing for shutdowns with no visibility on spares

⚙️Leadership is demanding clearer insight and cost justification.

FAQs

Do you have a spare parts strategy?

Yes. Our spare strategy is built around optimisation and business risk alignment ensuring parts are available as close to just-in-time as operationally practical.

How do you define your spares strategy in one sentence?

We balance cost, risk, and reliability by optimising spare holdings and aligning them with equipment criticality and long-term operational needs.

How often should spare parts be reviewed or updated?

We recommend reviewing spare parts annually or when there are changes in equipment condition, production demand, or OEM recommendations. Our team helps clients align spare holdings with asset lifecycle and business risk.

How do I know that I have the right spares?

Our reliability team periodically reviews spares against equipment BOMs, historical usage, and technical specs. We ensure each spare is validated for function, fit, and criticality minimising mismatch risks.

Can you help us identify critical spares?

Yes. We assess failure modes, lead times, downtime cost, and safety impacts to identify and prioritise critical spares tailored to your operations.

Do you support new asset onboarding for spares?

Yes. We support new projects with spares listing, BOM review, criticality assessments, and setup in your system, so your maintenance program starts with the right parts on hand.

How do you handle duplicate or inconsistent spare data?

We run spares data cleansing and rationalisation using standardised naming conventions, duplicate detection, and codification ensuring better visibility and stock control.

Do you provide reporting or dashboards for spare parts performance?

Yes. We offer custom dashboards and reports that track spare usage, criticality, cost, lead times, and stockouts supporting decision-making and continuous improvement.

Can you integrate spare parts with my ERP system?

Absolutely. We structure and validate spares master data to align with platforms like SAP, Maximo, or Pronto, ensuring smooth integration and effective maintenance planning.